Privacy Policy

1. Introduction

This Privacy Policy explains how the AI Interview Monitor Chrome extension (“we”, “our”, or “us”) collects, uses, and protects your information when you use our extension.

2. Information We Collect

2.1 Information You Provide

• Account Information: Email address and password for interviewer accounts
• Session Data: Interview session logs, timestamps, and candidate interactions
• Usage Data: Extension usage patterns and feature interactions

2.2 Automatically Collected Information

• Technical Data: Browser type, extension version, and system information
• Session Logs: User interactions during monitored interview sessions
• Performance Data: Extension performance and error logs

3. How We Use Your Information

We use the collected information for:

• Providing and maintaining the interview monitoring service
• Authenticating users and managing accounts
• Storing and retrieving interview session data
• Improving extension functionality and user experience
• Providing customer support and technical assistance

4. Data Storage and Security

4.1 Data Storage

• User accounts and session data are stored securely in MongoDB
• Local storage is used for authentication tokens and user preferences
• Data is encrypted in transit using HTTPS

4.2 Security Measures

• JWT-based authentication with secure token management
• Password hashing and secure credential storage
• Regular security updates and vulnerability assessments
• Access controls and authentication requirements

5. Data Sharing and Disclosure

We do not sell, trade, or otherwise transfer your personal information to third parties, except:

• With your explicit consent
• To comply with legal obligations
• To protect our rights and prevent fraud
• To service providers who assist in operating our service (under strict confidentiality agreements)

6. User Rights and Choices

6.1 Your Rights

• Access: Request access to your personal data
• Correction: Request correction of inaccurate data
• Deletion: Request deletion of your data
• Portability: Request data in a portable format
• Objection: Object to data processing

6.2 Consent and Control

• You can withdraw consent for data collection at any time
• You can disable the extension to stop data collection
• You can delete your account and associated data

7. Data Retention

• Account data is retained until account deletion
• Session logs are retained for 30 days by default
• You can configure retention periods in your account settings
• Data is automatically deleted after retention periods expire

8. Session Duration and Monitoring Periods

8.1 Interview Session Duration

• Session Length: Interview monitoring sessions are typically configured for 30-120 minutes
• Automatic Expiry: Sessions automatically expire after the configured duration
• Monitoring Cessation: Data collection stops immediately when the session expires
• Session Extension: Sessions cannot be extended beyond the original duration

8.2 Monitoring Scope

• Active Monitoring: Data collection only occurs during active interview sessions
• Consent Required: Monitoring only starts after explicit user consent
• Immediate Stop: Users can stop monitoring at any time during the session
• Post-Session: No data is collected after the session expires or is stopped

8.3 Session Management

• Session Creation: Sessions are created by interviewers with specific duration settings
• Duration Notification: Users are informed of session duration before consent
• Expiry Warnings: Users receive warnings when sessions are about to expire
• Session History: Completed sessions are retained according to data retention policies

9. Children's Privacy

This extension is not intended for use by children under 13 years of age. We do not knowingly collect personal information from children under 13. If you are a parent or guardian and believe your child has provided us with personal information, please contact us immediately.

10. International Data Transfers

Your data may be transferred to and processed in countries other than your own. We ensure appropriate safeguards are in place to protect your data in accordance with this Privacy Policy.

11. Changes to This Privacy Policy

We may update this Privacy Policy from time to time. We will notify you of any changes by:

• Posting the new Privacy Policy in the extension
• Sending you an email notification
• Updating the “Last updated” date

Your continued use of the extension after changes constitutes acceptance of the updated policy.

13. Legal Basis for Processing (GDPR)

For users in the European Union, our legal basis for processing personal data includes:

• Consent: When you explicitly agree to data processing
• Contract: To provide the requested services
• Legitimate Interest: To improve our services and prevent fraud